Hiring the right staff can be a challenging process. A lot of the time, you may not actually be sure what you are looking for at all and what you will be expecting of the staff in question. Hiring the wrong staff can cost you as it is likely to drain your work resources, impact your working environment and be very time-consuming.
You should also remember that if you are hiring workers on a contract basis you are more than likely going to need some form of umbrella company services to cover both your company and the worker in question.
However, when you get it right with your employees and those you hire, it pays you back in staff productivity, a successful employment relationship and an overall positive impact on your business. It will enhance your work culture if you hire someone who adheres to your ethos in the work place too.
Hiring the right people also ensures that you make the most of the time and energy that everyone else in the work space is investing in to form a relationship with the new workers. Ultimately, good relations are vital for productivity and the happiness of your staff.
Whilst there is no magical guidebook into how to go about hiring the perfect members of staff, there are some steps which are key to finding them.
Create a Clear Job Description When Hiring
The starting place for hiring the right people is with a job analysis. This will enable you to collate the necessary information about the duties of the role, skills required, responsibilities and work environment for a particular role.
From here, you can formulate the ‘true’ job description. The job description works to assist you in your plan for recruiting the right people to do the job at hand.
The description and factors you use to find the staff you need will more than likely be posted on jobs boards and other places and platforms for prospective candidates to view and assess. Make it clear whether the role entails full time, part time or even gig economy work, to be as clear as possible for candidates.
Planning Your Recruiting Strategy
When the job description has been finalised, set up a recruiting planning meeting which will involve key employees who are going to be responsible for hiring the new employee.
It is also likely that these key people will be involved in the interview and recruitment process. If you have a close relationship with an umbrella company in the UK, they may be able to assist you in the hiring process (which may also save you money on recruiters.)
A hiring manager is going to crucial in the planning stage; at the meeting, your recruiting strategy should be meticulously planned and from there the recruitment process ‘proper’ can begin.
Teams which have previously worked together on a regular basis in hiring employees can complete this step via email as they are more likely to gel with and understand each other.
Create a Checklist for the Application and Interview Process
Put together a checklist which you can work from to compare applications and interview questions to. Having this checklist for hiring an employee can help you keep track of your recruiting efforts. This way you can set out all the things you require in a person’s skills and experience in a clear fashion so that you can tell instantly who is suited for the job and who is not.
When you are reviewing resumes, cover letters and job applications you will typically state the most desired characteristics for the role.
Once your recruitment criteria are established, screen all the applicants against the list of qualifications, skills, experience and characteristics to see who is the most qualified for the role.
Ask Relevant Interview Questions
One of the most important stages in the hiring process is the interview. Therefore, the questions you ask are crucial to help you find the right person to take on.
Draw up interview questions which help you separate desirable candidates from the most average candidates, this will save you a lot of time and effort when it gets down to decision making.
Having good questions will also make the person who is the subject of the interview view your company highly, and if given the choice between you and another company, may be likely to go for yours on these grounds.
Conduct Background Checks
One of the most important steps in the hiring process is effective background and reference checks. You should verify that they are who they say they are, they do have the experience they profess to have and they do in fact have the skills you want.
The background checks should include work references, educational qualifications claimed to have been achieved, criminal history and other jobs held. Other background checks, such as a credit history check, must be specifically related to the role interviewed for.
Further Recruitment Considerations
When hiring employees, people often make the mistake of hiring people who are most like themselves instead of making the process more about qualifications and experience. This is because you will likely feel as though you connect well with this person, the process will be a comfortable ride and you will not get any surprises when you make the job offer.
However, you should beware of this practice when you are hiring someone for a role as you may not get the best suited person to the role in terms of their experience, skill set or qualifications. Why should your employee need to conduct themselves exactly like you?
Be aware that the more senior the position advertised, the more likely the job offer will turn into a negotiation about salary, benefits, employment termination, potential for bonuses and many more things. Be prepared for this and have the right people on hand to handle it.